SimpleAct alternative for small businesses that mostly use AI tools, not build them
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Short answer: SimpleAct is EU AI Act and GDPR compliance software hosted in Germany and sold to businesses only. Its pricing page (checked 23 Oct 2026) shows Starter at €199 a month, or €159 a month billed annually (up to 5 AI systems and 3 users, with AI inventory, risk classification, checklists, PDF/DOCX reporting and an audit log), Professional at €349 or €279 (unlimited systems and users, Annex IV or Article 26 deployer documentation, FRIA, vendor and model registers, shadow-AI discovery, SSO and a GDPR module), and Enterprise on request, all excluding VAT, with a 7-day trial that needs a credit card. If you are a small business that uses AI tools and needs an inventory, an Article 4 literacy record and the dates, EURO AI Register does that free for up to 10 AI systems, or $19 a month for unlimited. If you need team workflows, GDPR records in the same system, or provider documentation, SimpleAct is the stronger choice.
The pain this page is about
“We use ChatGPT, a website chatbot and an AI feature in our CRM. What do we actually have to write down, and do we need a €2,000-a-year platform for it?” For many small deployers the first job is a list of AI systems and a record of the literacy measures taken. Bigger or regulated firms need more.
Why this matters now (official dates)
- Article 4 AI literacy has applied since 2 February 2025 to providers and deployers, whatever the risk level. As replaced by Regulation (EU) 2026/1744, it asks organisations to take measures to support the AI literacy of their staff; it does not require them to guarantee a specific level for any individual. The European Commission's Q&A says there is no need for a certificate: an internal record of trainings or guidance is enough, and national authorities supervise and enforce from August 2026 (Commission AI literacy Q&A).
- Article 50 transparency duties (for example, telling people they are talking to a chatbot) apply from 2 August 2026 (Regulation (EU) 2024/1689).
- High-risk rules were moved by the Digital Omnibus on AI, Regulation (EU) 2026/1744: Annex III uses (such as recruitment and credit scoring) from 2 December 2027, and AI in regulated products (Annex I) from 2 August 2028.
Side by side (function and price, from public pages)
| SimpleAct | EURO AI Register | |
|---|---|---|
| What it is | Hosted EU AI Act + GDPR compliance platform (Germany) | Browser-based register; no account, data stays on your device |
| AI inventory and risk classification | Yes, all plans | Yes: inventory, screening questions with article references, duties by role with dates, evidence log, printable report |
| Article 4 literacy record | Training & e-learning (SimpleAct Academy) on Enterprise | Printable Article 4 literacy record, free edition included |
| Annex IV / Art. 26 / FRIA | Professional and Enterprise | No |
| GDPR module (RoPA, DPIA, TOMs) | Professional and Enterprise | No |
| Users | Starter up to 3; Professional unlimited | Single user on one device; teams share JSON backups |
| Price (public, checked 23 Oct 2026) | Starter €199/mo or €159/mo billed annually (€1,908/yr) · Professional €349 or €279 (€3,348/yr) · Enterprise on request · all excl. VAT | Free up to 10 AI systems · membership $19/month or $190/year |
| Trial and cancellation | 7-day trial, credit card required; renews per interval; 14 days' notice on monthly, 2 months' on annual | Free edition has no time limit; membership cancel any time, 14-day money-back |
| Who can buy | Businesses and public bodies only (its terms) | Anyone |
The yearly figures are SimpleAct's own. A function-and-price summary in our own words, not a review.
Who should pick SimpleAct instead
- You build or place AI on the market, or deploy high-risk AI, and need Annex IV, Article 26 or FRIA documentation.
- You want AI Act and GDPR in one system, with several users, SSO and governance workflows.
- You need German hosting and a ready Art. 28 DPA, SLA and security documents for procurement.
Who EURO AI Register fits better
- You are a small business that uses a handful of AI tools and needs a clean inventory and literacy record first.
- You want to start free, without a card or an account, and keep the data on your own device.
- You are an accountant or adviser preparing simple AI inventories for SME clients.
Start free: your AI inventory and Article 4 record in 10 minutes
Free for up to 10 AI systems · membership $19/month or $190/year · 14-day money-back
EURO AI Register runs in your browser with no account and no upload; what you enter stays on your device. The free edition covers your first 10 AI systems and 10 evidence records, including the printable Article 4 AI-literacy record. Membership adds unlimited systems and evidence, rule updates when the law or official guidance changes, a short monthly “What changed in the EU AI Act” note, email help, and the $29 EU AI Act Readiness Kit included. Honest limits: single user on one device (teams share JSON backups), no DPIA generator, no AI copilot, no integrations. Disclosure: Unadhi product. New product, no reviews yet.
Open the free register (no account) Membership on Gumroad — $19/month
Accountant or tax adviser with SME clients? See the client AI inventory guide for accountants and the partner line at the top of this page.
Frequently asked questions
How much does SimpleAct cost?
Its pricing page (checked 23 Oct 2026) shows Starter at €199 a month or €159 a month billed annually, Professional at €349 or €279, and Enterprise on request, all excluding VAT.
Does SimpleAct have a free trial?
Yes, 7 days with the full Starter scope. Its page says a credit card is required and the Starter subscription continues unless you cancel.
Is the GDPR module in SimpleAct Starter?
No. Its pricing page says the GDPR module is included from Professional.
Does EURO AI Register make my business compliant?
No tool can. It is a record-keeping aid: an AI inventory, an Article 4 literacy record and dated notes. It is not legal advice, an audit or a conformity assessment.
When do the EU AI Act high-risk rules apply?
After Regulation (EU) 2026/1744, Annex III high-risk rules apply from 2 December 2027 and AI in regulated products (Annex I) from 2 August 2028. Article 4 AI literacy has applied since 2 February 2025.
Not legal advice. EURO AI Register and the Readiness Kit are record-keeping aids, not proof of compliance, not an audit and not a conformity assessment; the AI Act has no organisation-wide seal a tool can give you. If a system may be banned or high-risk, have a qualified lawyer review it. Unadhi is not affiliated with the EU or any EU authority. Competitor prices and plans change; re-check their pricing pages before you decide. Spotted an error about any product on this page, including ours? Write to mininglife7@gmail.com and we correct it.
Sources
- SimpleAct pricing (plans, limits, trial, cancellation, VAT, who can buy) — https://simpleact.eu/pricing (checked 23 Oct 2026)
- Regulation (EU) 2026/1744 (Digital Omnibus on AI), EUR-Lex — https://eur-lex.europa.eu/eli/reg/2026/1744/oj (checked 23 Oct 2026)
- Regulation (EU) 2024/1689 (AI Act), EUR-Lex — https://eur-lex.europa.eu/eli/reg/2024/1689/oj (checked 23 Oct 2026)
- European Commission, AI literacy Q&A — https://digital-strategy.ec.europa.eu/en/faqs/ai-literacy-questions-answers (checked 23 Oct 2026)
- EURO AI Register (free edition, plans) — https://unadhi.com/register/ (checked 23 Oct 2026)
- EURO AI Register membership on Gumroad (price, refund, limits) — https://mininglife1.gumroad.com/l/euro-ai-register (checked 23 Oct 2026)
- Related Unadhi guides: EU AI Act compliance tools for small businesses (roundup) · AI inventory template · Article 4 AI literacy for small businesses
Unadhi Guides are free, independent explainers. We correct errors as soon as we find them: write to mininglife7@gmail.com.