Moving your company's registered office: which approval you need and filing INC-22 within 30 days

Last updated 22 Oct 2026 · India

Short answer. Under section 12(4), a company files notice of every change of its registered office with the Registrar in Form INC-22 within 30 days of the change. Within the same city, town or village a board resolution is enough. Outside those local limits a special resolution is needed; moving to another ROC's jurisdiction in the same state also needs the Regional Director's confirmation (INC-23), and moving to another state means altering the MoA with Central Government (Regional Director) approval.

Which route

Move	Approval	Filing
Within the same city/town/village	Board resolution	INC-22 in 30 days
Another city, same ROC	Special resolution (MGT-14)	INC-22 in 30 days
Another ROC, same state	Special resolution + Regional Director (INC-23)	INC-22 after confirmation
Another state	Special resolution altering MoA + Central Government (RD) approval	Approval filings, then INC-22

Documents usually attached to INC-22

Proof of the new office (sale deed or rent agreement)
Owner's NOC
Utility bill not older than two months
Resolution copy

After the move

Update GST registration (REG-14, core field) within 15 days
Update PAN/TAN address, bank, letterheads, website and invoices
Paint or affix the name and address outside the new office (section 12(3))

Common mistakes

Moving first, filing months later. The 30-day clock runs from the change.
Board resolution only, for a move to another city. That needs a special resolution.
Forgetting GST. The GST principal place is a separate amendment.

Frequently asked questions

What is the time limit to file INC-22?

Within 30 days of the change of registered office (section 12(4), Companies Act 2013).

Is a special resolution needed to shift the registered office within the same city?

No. A board resolution is enough within the local limits of the same city, town or village.

When is Regional Director approval needed?

When the office moves to the jurisdiction of another Registrar within the same state (INC-23), or to another state.

Do I also need to change GST registration?

Yes. The principal place of business is a core field; file REG-14 within 15 days.

Official sources

Not tax or legal advice. This is a free explainer of public rules; deadlines and rules can change by notification, so confirm on the official portal or with your CA before you file. Last checked 22 Oct 2026.

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