Sample: your Article 4 AI-use and AI-literacy record
This is the finished output the free EURO AI Register helps you build in your browser: which AI your organisation uses, who owns it, and who received which AI-literacy measure, and when. The European Commission says no certificate is needed; an internal record of trainings and guidance is a sensible approach (EC AI literacy Q&A).
1. AI-use record (inventory)
Organisation: Example GmbH (fictional) · Record date: 14 Oct 2026 · Reviewed by: Managing director
| ID | AI system and purpose | Type | Owner (role) | Our role | Starting-point tier | Notes / measures |
|---|---|---|---|---|---|---|
| S1 | Chat assistant for drafting e-mails and offers | General-purpose chatbot (business plan) | Office manager | Deployer | Minimal risk; Art. 50 not triggered (internal use) | Allowed for drafts without customer personal data |
| S2 | Website chatbot answering product questions | Chatbot built into the shop software | Sales lead | Deployer | Limited risk: Art. 50(1) AI disclosure shown in chat window | Disclosure text checked 2026-09-15 |
| S3 | Machine translation of product pages | Online translation tool | Marketing | Deployer | Minimal risk | Human review before publishing |
| S4 | Meeting transcription | Transcription feature in video-call software | Managing director | Deployer | Minimal risk; participants informed | Off for HR meetings |
2. AI-literacy record (Article 4)
| Person (role only) | AI systems used | AI-literacy measure | Date | Recorded by |
|---|---|---|---|---|
| Employee A (office) | S1, S3 | Internal 45-min briefing: what AI is, errors and hallucination, no customer data in prompts | 2026-03-10 | Managing director |
| Employee B (sales) | S1, S2 | Same briefing + Art. 50 chatbot disclosure walkthrough | 2026-03-10 | Managing director |
| Employee C (marketing) | S3 | Unadhi Academy free course 'EU AI Act Article 4: AI literacy for staff' (quiz 11/12) | 2026-10-14 | Office manager |
| External web agency (contractor) | S2 | Written AI-use guidance sent and acknowledged | 2026-04-02 | Sales lead |
| Managing director | S1-S4 | Same briefing; owns the AI-use policy | 2026-03-10 | Office manager |
3. Sign-off
Reviewed and signed off by the managing director of Example GmbH (fictional) on 14 Oct 2026. Next review: April 2027 or when a new AI tool is added.
Sample for illustration only. The tiers are starting points, not a legal classification. Not legal advice; using the Register does not by itself make an organisation meet the AI Act. An independent Unadhi tool, not affiliated with the European Union.